There is no single action you can take to achieve this but rather, it takes a combination of factors, skillfully coordinated and managed together to ensure your event is everything you want it to be.
Choose the Right Partners
It is crucial to have the right suppliers/partners behind you to create the perfect atmosphere at your event. Use established suppliers with experience, expertise and exceptional reputations.
Choose the Right Location
It is extremely important to choose the right venue and location for your event. Having the right venue for the type of event you are holding will enhance the atmosphere in itself.
Ensure your venue is conveniently located close to all major transport links (airports, motorways, tube, trains and buses) and has sufficient parking space for the projected guest/delegate numbers.
Greet Your Guests with a Friendly Welcome
First impressions count, so provide your guests/delegates with a positive one. Your hosts / hostesses should welcome every guest/delegate with a warm greeting and smile and be knowledgeable about the venue facilities.
Set the Mood with Lighting
Setting an atmosphere and creating a dramatic first impression is why mood lighting is so vital to any event. Get the lighting (and sound) right and you are well on your way to creating a dynamic event. Talk to the professionals about what you want to achieve and let them guide you on the latest technology or tricks of the trade to get this all-important aspect right.
Create Ambiance with Music
Choose a style or genre of music that suits all tastes. Calm classical music is a good choice, or some relaxed jazz. Leave the techno music for the nightclubs, unless you are holding a DJ event of course!
Food and Beverages
It can be quite difficult to design a menu suitable for all tastes and requirements. Keep on top of trends in the catering industry and ask the opinion of your catering supplier, who will know what is current and popular.
Provide water on every table and ensure adequate food, beverages and seating is available for the expected number of guests. It is a good idea to have seating and food ready for unexpected guests that might arrive on the day or night of the event. If the locality in which your event is being held has a delicacy or signature dish it is a nice gesture to place it on the menu.
Choose a Great Master of Ceremonies
The host can make or break the occasion, so choose who will take control of the audience and manage the proceedings in a professional manner. The host must set the atmosphere of the event, striking the right tone according to the subject and objective of the event.
Dressing the Tables
Your guests/delegates will be seated for most of an event, so make sure they are comfortable and have water throughout the proceedings. For the perfect tables and chairs arrangement you can contact us.
Say Thank You and Farewell
You’ve put a lot of time and effort into creating the perfect atmosphere at your event. Now that it has come to an end you must endeavour to give each and every guest/delegate a hearty thank you and farewell. It is a nice gesture to have the same person who greeted the guests give a warm goodbye as it creates a pleasant sense of continuity.