The job of decorating an event venue can sometimes be overwhelming. It really doesn’t have to be. With the right planning, you’d soon find out that decorating an event venue isn’t so hard after all. The key is to think like a pro. Thinking how and where do you start?
1. Take stock of your venue: After choosing a venue for your event, it is important to take note of its shape, height and dimensions. Note if it is an outdoor location or not. Take note of its ambiance. Pay attention to the amount of space around for tables, chairs and serving areas. Do a walk through your venue and note all of its features.
2. Budget: Under-budgeting has proved to be a familiar problem when it comes to event planning and decoration. As part of your pre-event planning, know how much you can spend on decoration and see that you work with what you have.
3. Event type: There are different types of decorations for different types of events. Take note of the kind of event so as to give it a matching decoration. E.g. wedding receptions shouldn’t be decorated like a birthday party.
4. Event time: This is a very important step. Know the time frame (Day/Night) within which your event will be held. This is to make specific decorations for day or night. Day time decor can not be used for a night time event and vice versa.
5. Target audience: Know the kind of audience that is expected at the event. Whether children, CEOs, teens, males, females or a general audience. Decorate your venue to suit the general taste of the audience. Do something they’d find receptive and would love.
6. Man power: This is you knowing if you have enough hands to carry out the decoration process. Are you going to be working alone or will you be working in groups? You don’t want to fall short of hands when the decorating starts.
7. Time: This is knowing how much time you have before the event and how much time it is going to take to pull off the desired decor you have planned.
8. Choose a concept/theme: Think of decor concepts for your event that match all the previous points. E.g an event held at night will need more light work than an event holding in the day. Also pick out a theme for your event. Whether it is a monogram, colourful, floral, food, place (sea, cave, etc.), personalize and unify your event by repeating elements of your theme. E.g Color, shapes, etc.